Help:Country Profile Structure
From Archives Ingest Cooperation Wiki
You are currently at Main Page -> Country Profiles -> Country Name
Country Profile for Country Name
Legislative and organisational background
Overview of the legislative and administrative environment of the participating organisation. Information about main national collaboration networks and general long-term preservation issues, which can be unique in your country should be addressed here.
Also an overview of the types of data (electronic records, e-mail, datasets, web pages, etc.) dealt with by the National Archives should be input here.
The purpose of the section is to give a general overview for people and companies seeking for advice on pre-ingest, transfer and ingest of digital records and information systems. The content of the section should therefore answer questions like: is the national archives right place for me? Which part of the National Archives deals with my problems? How and who should I contact in the National Archives? etc.
Note, that the Wiki will be public and therefore when including contact information it is recommended not to list actual e-mail addresses but rather general links to the home pages of the relevant institution or department where contact information can be found.
Management of databases
Overview of database management regulations and tools in your country. Relevant guidelines and tools in use should be mentioned as well as available best-practice reports.
This section should provide a general overview on how databases are maintained, designed and how many central regulations, systems and tools exist. People visiting the section should be able to identify possible differences in their needs and approaches used in different countries.
Electronic Records Management Systems
Overview of ERMS oriented regulations and guidelines, national and international metadata standards in use, supervisory and certification issues. If possible, main problems in applying guidelines and standards could be mentioned.
Ingest and pre-ingest in general
This section should deliver a basic understanding on the pre-ingest and ingest workflow. The timeline for separate tasks as well as responsibilities (which tasks are done in agencies and which at the National Archives) could be addressed.
Pre-ingest actions for datasets
A more in-depth technical description of the pre-ingest workflow for datasets and an overview of the tools and standards used (both for archival formats and metadata) should go here. If different approaches are used for different datasets (statistical data, national datasets, personnel and accounting databases) this could also be addressed briefly.
Pre-ingest actions for ERM systems
A technical overview of tools and methods regarding the preparation of transfer of records to the archives. Possible issues are archival file formats (if dealt with in agencies), requirements for metadata, mandatory functionality in ERM systems etc.
Transfer to archives
An overview of transfer standards and methods. On-line transfer protocols and standards, also requirements for off-line transfer media should be described.
Ingest actions for datasets
An overview of the SIP to AIP conversion process. This section should mostly describe issues like generating the archival description for datasets, normalisation and validation, tools used and future plans.
If appropriate the process for initiating a retransfer could be mentioned
Ingest actions for electronic records
An overview of the SIP to AIP conversion process for electronic records originating from ERM systems. Normalisation of files, metadata conversions and the tools used could be some issues to explain.
If appropriate the process for initiating a retransfer could be mentioned.
Other comments and remarks
This is a section for additional comments and remarks, if needed.
References
Back to Country Profiles
